Privacy notice for scientific research 19.3,2020. EU General Data Protection Regulation (EU 2016/679), art. 12, 13, 14
- Title, nature and duration of research
Title of research: Changing university institution and equalities in academic work
☒ Case study
☐ Follow-up study
Duration of research: 1.3.2021.31.12.2023
Duration of data processing: 1.3.2021-31.12.2025
If the exact duration of the research project cannot be specified, please indicate the factors affecting the duration thereof.
- Data controller (pick one)
☐ Research will be conducted in an employment contract with the Tampere University, indicating the University to be the data controller.
☐ Research is conducted by a student not employed by the Tampere University which makes the student the data controller
Name and contact information of the student
☒ Registry is jointly controlled with several data controllers.
Name all the data controllers:
Tampere University Foundation sr 33014 Tampere University Kalevantie 4, 33100 Tampere Business ID: 2844561-8; University of Turku 20014 Turun yliopisto, Finland tel. 0294505000 Business ID: 0245896-3
- Contact person regarding the research registry
Name Arja Haapakorpi
Address Kalevantie 5, 33014 Tampere
Phone number +358503182333
E-mail address arja.haapakorpi@tuni.fi
- Contact information of the Data Protection Officer (not applicable to student-conducted research)
dpo@tuni.fi, dpo@utu.fi
- Principal investigator or research group
The Principal Investigator is a person assigned by the Data Controller to oversee the implementation of the research project. A research group may also be assigned to serve as the Principal Investigator.
Name Arja Haapakorpi
Address Kalevantie 5, 33014 Tampere
Phone number +35850318 2333
E-mail address arja.haapakorpi@tuni.fi
- Researchers
Please indicate the persons who will carry out the research activities. If the project is collaboratively conducted, please list the researchers from each partner organisation. If the project is longitudinal or it is otherwise not possible to identify the researchers, please indicate the research group, department, laboratory or unit that will perform the research activities.
Arja Haapakorpi, Oili-Helena Ylijoki, Petra Auvinen, Minna Leinonen, Tampere University; Raakel Plamper, Arto Jauhiainen, Annukka Jauhiainen, Anne Laiho. University of Turku, Department of Education, CELE
- Content of research records
Add a description of the personal data to be processed by categories, e.g. names, contact information etc.: Name, gender, age, education, occupation, employer organisation. The interview data is detached from the identifiable information during the phase of analysis. The surveys are anonymised.
- Sources of personal data
From which sources are data being gained or collected: From the interviewed person.
- Purpose of processing personal data
The purpose of processing personal data is scientific research. Please, describe the project in more detail: The analysis on the interview data and survey-data for producing knowledge on the themes of the study.
The organisations listed in Section 1 serve as Joint Controllers that jointly determine the purposes and means of processing personal data.
Please describe the goals and expected benefits of the research project in a separate sheet, which will be given to the research subjects.
- Lawful basis for processing personal data
The lawful basis for processing under the EU’s General Data Protection Regulation, Article 6 Paragraph 1, and the Personal Data Act, Section 4:
☒ Public interest or the exercise of official authority
☐ Scientific or historical research purposes or statistical purposes
☐ Archiving of materials relating to research or cultural
☐ Consent
How consent can be cancelled: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
☐ Legal obligation of the data controlled
Regulations: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
☐ Legitimate interests of the Data Controller or a third party
Please specify the legitimate interests: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
☐ Other, please specify: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
- Sensitive personal data (special categories of data and criminal records)
☒ No sensitive personal data will be processed during the research project
☐ The following types of sensitive personal data will be processed during the research project:
☐ Racial or ethnic origin
☐ Political opinions
☐ Religious or political beliefs
☐ Trade union membership
☐ Genetic data
☐ Biometric data to uniquely identify a person
☐ Health data
☐ Data concerning a natural person’s sex life or sexual orientation
Will personal data concerning criminal convictions and offences be processed during the research project?
☒ No
☐ Yes
- Regarding a collaborative research project: the parties and their responsibilities
Please provide a brief description of the respective responsibilities of the Joint Controllers: indicate their areas of responsibility and the types of personal data that they will process during the project: All collaborators participate in all the phases of the research and, thus, disposal of personal data.
Research subjects will be advised to send all requests relating to the research (including subject access requests referred to in Section III of the GDPR) to the contact person identified here: Arja Haapakorpi
If necessary, this contact person will forward requests to the other organisations that serve as Joint Controllers.
OR
In case the responsibilities for performing different processing activities can be clearly divided between the organisations, please indicate a contact person for each organisation and their contact details: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
- Transfer or disclosure of data to external parties
☒ Personal data will be regularly transferred or disclosed to parties other than the members of the research group.
Please describe the type of data that will be disclosed, the recipient and the grounds for disclosing data. The interviews are transcribed into texts in the research service office Tutkimustie Oy. The service applies ethic of research: the data is protected adequately and the staff are obliged to comply with the ethical regulations..
☐ Processing activities will be outsourced (for example to a subcontractor). Please, speficy:
Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
- Transfer or disclosure of data outside the EU/EEA
Will data stored in the research records be transferred to a country or an international organisation that is located outside the EU/EEA?
☒ No
☐ Yes, please specify: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
Description of the measures taken to protect data: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
- Automated decision-making
Decisions will not be made by automated means.
- Data protection principles
Protection of manual materials (e.g. paper documents):
☒ In a locked room
☒ In a locked cupboard
☐ Other, please specify: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
Protection of digital materials (e.g. information systems and equipment):
☒ usernames
☒ password
☒ multi-factor authentication (MFA)
☐ access management (IP address)
☐ collection of log data
☐ physical access control
☐ other, please specify
Processing of data that directly identifies an individual:
☐ Directly identifiable data will be removed during the analysis stage
☒ The materials will be pseudonymised
☐ The materials will be analysed without removing directly identifiable data, because (please provide the reasons for retaining personally identifiable data): Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
Protecting data in transit:
☒ secure transmission, please specify: Protected space, achieved only with username and password.
☐ file encryption, please specify: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
☐ other, please specify: Kirjoita tekstiä napsauttamalla tai napauttamalla tätä.
- Processing of personal data after the research project has been concluded
☐ The research records will be destroyed
☒ The research records will be anonymised and archived without personally identifiable data
☐ The research records will be archived without anonymisation
Where will the research materials be stored and for how long: Finnish social science data archive
- Data subjects’ rights and possible restriction thereof
Data subjects have the following rights under the EU’s General Data Protection Regulation (GDPR):
- Right of access
- Data subjects are entitled to find out what information the University holds about them or to receive confirmation that their personal data is not processed by the University.
- Right to rectification
- Data subjects have the right to have any incorrect, inaccurate or incomplete personal details held by the University revised or supplemented without undue delay. In addition, data subjects are entitled to have any unnecessary personal data deleted from the University’s systems.
- Right to erasure
- In exceptional circumstances, data subjects have the right to have their personal data erased from the Data Controller’s records (‘right to be forgotten’).
- Right to restrict processing:
- In certain circumstances, data subjects have the right to request the University to restrict processing their personal data until the accuracy of their data, or the basis for processing their data, has been appropriately reviewed and potentially revised or supplemented.
- Right to object
- In certain circumstances, data subjects may at any time object to the processing of their personal data for compelling personal reasons.
- Right to data portability
- Data subjects have the right to obtain a copy of the personal data that they have submitted to the University in a commonly used, machine-readable format and transfer the data to another Data Controller.
- Right to lodge a complaint with a supervisory authority
- Data subjects have the right to lodge a complaint with a supervisory authority in their permanent place of residence or place of work, if they consider the processing of their personal data to violate the provisions of the GDPR (EU 2016/679). In addition, data subjects may follow other administrative procedures to appeal against a decision made by a supervisory authority or seek a judicial remedy.
Contact information:
Office of the Data Protection Ombudsman
Street address: Ratapihantie 9, 6th floor, 00520 Helsinki, Finland
Postal address: PO Box 800, FI-00521 Helsinki, Finland
Switchboard: tel. +358 29 56 66700
Fax: +358 29 56 66735
Email address: tietosuoja@om.fi
The Data Controller follows a GDPR-compliant procedure for responding to subject access requests.
Attachment to the privacy notice: description of the project
Tampere University, Faculty of Social Sciences, WRC and TASTI
University of Turku, Department of Education, CELE
Changing university institution and equalities in academic work
- Research project 2021-2023
The environment of academic work is a combination of organisational reforms, new systems of management and administration and discourses, domestic and international competition, restructuring of career trajectories and digital methodologies and related work practices. The environment shapes academic work in many ways, but the impacts on different groups in academic personnel vary. The managerial and administrative reforms in university organisations have contradictory outcomes, for they reinforce managerial processes, but at the same time increase the workload of academic personnel. The reforms and increasing competition for research funding have polarized the personnel into winners and losers, in other words, indirectly increased inequality. The question of equality in the academy concerns, not only gender, but also age, social and ethnic background, discipline, position and involvement in the academic community and decision-making and working hours as a resource for meaningful tasks.
Our research deals with changes in academic work. When investigating the changes, we ask, what are the terms and conditions for decent academic work in university institution. Our perspective for studying academic work is equality as a multidimensional phenomenon, in other words equalities. As academic work is shaped with the academic institution and university organisation, we investigate the structural reforms and reorganisation of universities for framing the changes in academic work. Academic work is increasingly related to academic career trajectories because some of the tasks, particularly those related to international collaboration and successful funding applications to the Academy of Finland. Tenure track – system has been applied for providing a systematic trajectory for the academic career, but at the same time, it has excluded part of academic personnel.
We study the changes in academic work in three case universities, Tampere University, University of Turku and University of Eastern Finland, which have realised organisational changes. We focus on the experiences and views of leaders / mangers and academic staff in research and teaching. The subtasks are following.
Task 1. The structural and organisational frame for the academic work. The systems of administration and management have been reorganised and most university organisations have been restructured after the University Act 2010. We study the restructuring of university management and administration as a frame for the changes in the academic work and career trajectories.
Task 2 The patterns, practices, contents and change in academic work. We study academic work in the following way: how the patterns, practices and contents have changed in the last five years in the case universities? We apply the perspective of equalities and investigate different groups in the academic personnel.
Task 3 The changes in the academic career trajectories.
The aim is to study the structural and practical terms and conditions for academic careers and particularly the introduction of the new tenure track – system as shaping academic work and careers of those in the tenure track and those outside the system.
Contact information:
Leader Arja Haapakorpi, Senior Research Fellow, Tampere University WRC, +358503182333, arja.haapakorpi@tuni.fi
Research Raakel Plamper, University of Turku, CELE, +358503395873, rmpell@utu.fi